Executive Assistant Job in Nigeria

 The OPEC Fund for International Development is a multilateral development finance institution established in 1976. Our 12 Member Countries are:  Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Austria
Employment type: Fixed Term Contract
Job Category: Administrative

Department / Unit: Office of the President
Grade Level: D

Job Profile

  • The Executive Assistant is responsible for providing secretarial/clerical services to the Office of the President, performs auxiliary administrative duties relevant to the supervisor's responsibilities and coordinates overall Office activities, within overall policies or instructions.

Duties and Responsibilities

  • Receives, logs, reviews and distributes all incoming mail.
  • Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the (Office of the) President’s attention.
  • Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the President.
  • Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.

Business meetings / events arrangement:

  • Receives officials and other visitors to the Office of the President and arranges meetings, notifies participants of place, date, time, and subject.
  • Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
  • Takes minutes of meeting and prepares draft records for the President’s approval.
  • Manages the (Office of the) President calendar and assists and advises the Office on a variety of administrative and logistical matters.


  • Assists the (Office of the) President with the coordination of submissions in relation to budget and work programs.
  • Adheres to deadlines and coordinates correspondence, reporting and submissions to Ministerial Council, Governing Board and committees chaired by the (Office of the) President.
  • Ensures that the (Office of the) President has all the relevant files needed for the Ministerial Council and Governing Board Meetings, as well as other high-level meetings, when necessary.
  • Coordinates overall department activities with other assistants within other departments.
  • Coordinates logistical arrangements of workshops and trainings.

Document management:

  • Designs and maintains accurate and effective physical and electronic filing system.
  • Performs other duties as required by the (Office of the) President.

Qualifications and Experience

  • Bachelor’s Degree in Business Administration or a related field.
  • A minimum of ten (10) years relevant professional experience, preferably at least three (3) years at a responsible level in an international environment and/or international financial institution.
  • Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.


  • Effective Planning and Follow Up - The ability to set clear goals and priorities; skillfully organize tasks for efficiency; consistently follow through on commitments and plans.
  • Ability to Work Under Pressure - The capacity to remain composed, focused and productive when facing tight deadlines, high-stakes situations and demanding workloads.
  • Collaboration and Teamwork - The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
  • Communication - The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
  • Customer Centricity  - The ability to focus on comprehending and addressing customer needs; consistently deliver exceptional service and foster strong, lasting customer relationships.

Application Closing Date
1st May, 2024.

Method of Application
Interested and qualified candidates should:
Click here to apply online